Virtual Meeting is an online collaboration tool that allows users to participate in video conferences with other participants in different locations. It doesn’t matter if they’re discussing an upcoming project or brainstorming, the conference helps them stay focused and productive. Virtual Meeting not only allows participants to communicate however, it also offers features that improve productivity, like recording meetings, making transcriptions, and providing access to people with physical disabilities.
It is important to clearly define the goals The goals of your Virtual Meetings in advance to help your attendees focus and avoid unproductive tangents. This will ensure that you cover only the most important topics and allow your team to reach a consensus at the conclusion of the meeting.
Encourage your team members to take written notes during the virtual meeting. According to research, writing notes by hand can help people retain information and grasp the material that they are learning. In addition, you can encourage your attendees to use the chat feature of your virtual meeting, or digital whiteboard capabilities to contribute. Even those who are reluctant to speak out can have their voices heard.
Begin on time – Meetings that do not begin on time are more likely to over-run which can cause stress for attendees. Make sure you start your Virtual Meetings at the scheduled time so you can get the ball rolling right away.
Facilitate your virtual meeting by randomly calling attendees during the call to see whether they’re listening. This will not only increase participation, but also help your meetings run more efficiently by ensuring everyone can speak.